HotJobs! Agreement

Our placement and referral services provide parents with applicants for employment. The parent is the employer and determines the terms and conditions of employment including: work hours, pay rates, vacations, overtime, etc.  As the employer, the parent is responsible for all taxes and insurance on their employee, where applicable.  If the parent chooses to use our Payroll Service then we will take care of all reporting and payments for Social Security, Medicare, Federal Unemployment and State Unemployment.  Hereinafter, the term client refers to the parent and PTO refers to Parent’s TIME-OUT, Inc.

 I.                    Terms and Explanations:

A)      Our applicant database is made up of applicants that have gone through our telephone interview process and have been accepted by a PTO Recruiter for inclusion in our program.  PTO Recruiters only accept about 51% of the applicants that apply.  The database includes candidates with a wide range of experience from baby-sitters to nannies to house managers.  It is up to the client to determine what experience level is relevant to their needs.

 B)       *Standard Background Screening includes: criminal searches in all Arizona counties; an Arizona sex offender search; a seven-year address search to help determine any additional locations that an applicant's criminal history may need to be searched; a social security trace to help verify identity and aliases; and a 39 month driving record from the state the applicant has his/her current license. 

a.    Search for criminal records in additional counties outside of AZ: $30.00/county (w/the exception of any county in NY, in which case all counties in the state are searched and the fee is an additional $125.00)

b.    Driving records from additional states can be obtained for $25.00/state (where available). 

c.    Civil searches, credit checks, other countries (outside of US) and drug screens are also available.  Please contact PTO in writing for a quote.

C)      **Extended Background Screening comes with CarePremium and includes: criminal search in all Arizona counties; criminal searches in every known county the applicant has lived in during the past three years; a social security trace to help verify identity, aliases and other residences; a National sex offender search; a seven-year address search to assist in determining any additional counties to conduct criminal searches; and a driving record from each known state the applicant has had a driver’s license during the previous three years (some states are not available).   If the client chooses to add additional county criminal searches, civil searches, credit checks or drug screens, they should contact PTO in writing to get a quote on applicable fees.

II.                  Service Options:

A)    HotJobs!

In this program we put the client’s listing on our HotJobs! bulletin board, send out an email broadcast to all of the applicants in our active database that have email addresses (about 85% have email accounts), and a PTO Placement Counselor calls all applicant's that meet the client's needs that do not have email addresses.  Applicants are directed to the family’s posting and PTO office personnel automatically send the profiles of all interested applicants to the client.  The client may also search our on-line database and make requests for profiles.

PTO will perform the Standard Background Screening* on one applicant.  The family may order additional background screens during their enrollment period at a cost of $50.00 per applicant.  All background screen requests must be made while the client is enrolled.  PTO does not contact the applicant's references - that is the responsibility of the client.

The client pays the total program fee with their order.  There is no guarantee that the client will find a caregiver matching their needs and there are no refunds.  The client cannot share applicant profiles with anyone else.  Should the client use the PTO database to assist any other person(s) in finding a caregiver, the client will be responsible for the fee for the person(s) that the client assisted.

Hot Jobs! (One-Time Order): $275.00 for 45 days, includes one Standard Background Screen.

Hot Jobs! with Renewal Option: $375.00 for initial order of NINETY days which includes one Standard Background Screen plus a National Sex Offender Search.  Unlimited Renewal orders at $75.00 plus the cost of the background screen.  All terms and conditions remain the same with each order.  This program has the option of adding time to the enrollment period.  If the client's 90 day enrollment period expires and they have not found a caregiver, the order can be renewed in 30 day increments for $45.00 per 30 days.

B) Payroll

Whether you use PTO to find your caregiver or not, you can still choose the PTO Payroll Service.  We’ll take care of all tax requirements and will even send you statements of your payments whenever you need them.  At the end of the year you simply use our tax ID# to claim all of your eligible child care expenses.

	Send your payment for your caregiver’s wages plus 10% (to cover your employer tax and insurance responsibilities) to PTO.
	PTO processes the payroll and mails out checks the first workday of each week (usually Monday with exceptions for postal or banking Holidays).  Or your caregiver can choose direct deposit at no additional charge
	PTO takes care of withholding taxes for the caregiver and making the weekly deposits of Social Security, Medicare and income tax withholding.
	PTO takes care of quarterly and annual reports and the caregiver’s end-of-year W-2.
	Fees:  The cost is $315.00 per year – paid at the start of services.  There is a $75.00 set-up fee.  This fee covers payroll for one caregiver at a time.  If the parent changes caregivers during the year, there is a $40.00 fee.
	Length of Agreement: The length of the contract is 52 weeks.  There is no refund for services cancelled prior to the end of the contract year.
	Social Security and Medicare: The 10% that the client pays above the caregiver’s wages covers the employer portion of Social Security and Medicare (7.65%) and is being withheld and submitted weekly to the Social Security Administration.  PTO takes care of all Quarterly and Annual reports.
	Federal and State of Arizona Unemployment: The 10% that the client pays above the caregiver’s wages covers Federal and State (Arizona) Unemployment Insurance (.8% and 1.55% respectively) and is being paid weekly to the agencies.  PTO takes care of Quarterly and Annual reporting.
	Worker's Compensation, Liability and Indemnity Bond: The payments to PTO do not include coverage for Worker's Compensation, Liability or Indemnity Bond.  Please contact your insurance agent for your homeowner's policy to discuss these items.

III.    Guarantee: 

PTO makes no guarantee as the quality or quantity of applicants available to the parent.  PTO is not liable for any claims or statements made by the applicant to the parent.  The CarePremium program has it’s own guarantee policy.

IV.     PTO’s Right to Discontinue Service:  

PTO reserves the right to discontinue service to a family or household where the client has violated any local, state or federal laws that could endanger someone in the household or that could violate the caregiver’s rights.  PTO reserves the right to discontinue service to a family or household where the caregiver may be in danger by coming to or into the household (this includes, but is not limited to, a household with guns, drugs or sanitation issues).  PTO reserves the right to discontinue service to a family or household where the child or children in the household may be in danger (this includes, but is not limited to, a household with an unsecured pool or other body of water).  The client will not be entitled to any type of refund of fees paid if services are cancelled for any of these reasons.

V.    Payment of Fees:

Payment of Fees can be made by credit card, personal check, money order or cashier’s check.  If payment is made by personal check, a credit card may also be requested to guarantee funds.  When the balance is due on your account, we will use the credit card that we have on file unless you notify us in advance that you would like to use a different method of payment.

To protect ourselves from individuals enrolling in our service, receiving names and then attempting to cancel their service, we have a policy of non-cancellation and all fees are non-refundable.  This policy is necessary to help us keep our fees at the lowest possible levels.

VI.    Limitations of Liability: 

The client understands and agrees that they cannot employ an applicant referred by PTO without payment of the appropriate fees, and they cannot provide names or other information about any of the individuals referred to them by PTO to any other person.  Should the client induce or assist another person or persons to employ an applicant that was referred to them by PTO, that person must enroll in a PTO program.  Otherwise, the client will be held responsible for payment of the placement fee for the person they assisted.

The client understands and agrees that PTO is in the business of referring individuals for hire.  While all precautions are taken to obtain an accurate profile and accurate references (where contracted) on the applicant, PTO does not guarantee the accuracy of the information supplied by the applicant nor by their references.  PTO does not guarantee or verify any information that may have been supplied by the applicant directly to the client.

The client has the sole responsibility for selecting the individual they hire.  The client is responsible for reviewing applicant profiles, interviewing applicants, and reviewing all background and reference information supplied by PTO when making the final determination to hire.  At the time the client makes a final offer of employment to the applicant, the client agrees that they have reviewed all information and have accepted the results of any background screening and processing of the applicant by PTO and any investigative agency that PTO may have used.  If the client chooses to have an applicant start working prior to receiving the final background report from PTO, the client does so at their own risk.  PTO makes no guarantee as to the length of time it may take to complete a background report and references (where contracted) on an applicant.

The client is the employer of the caregiver and PTO has no relationship with the caregiver other then acting as a referral agency.  The client and the caregiver agree to all terms and conditions of employment.

The client is responsible for payment of appropriate taxes and insurance as mandated by Federal, State and local laws to the appropriate agencies.  If the client enrolls in PTO’s Payroll Program, the client is responsible for payment to PTO (as per PTO’s contract with client) and PTO is responsible for payment to the appropriate agencies. (See section II. B. for more details on the PTO Payroll Program.)

The client hereby releases and forever discharges PTO and it’s Directors, Officers, employees and agents from and against any and all liabilities, losses, damages, costs, demands, suits, judgments, claims or expenses which the client or any other person may incur as a result of any action or failure to act occurring as a result of this contract.

Submitting the enrollment form requires that the Client selects "I Agree" to the Client Terms and Conditions of this contract.  Therefore, an enrollment into a PTO program is valid proof that the client has read, understands and agrees to all terms and conditions.

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Last updated:  December 18, 2011

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